The applicant firstly has to contact with the Chair of the Interbeef Working Group (Andrew Cromie) and with the Interbull Centre for a general discussion about services and choice between Interbeef membership or Pilot run.
Process to join Interbeef (cf Code of Practice chapter 3.2)
Step 1: The applicant send the Application form to ICAR (email@example.com) and firstname.lastname@example.org in copy. Interbull Centre coordinates the review of the application, and informs ICAR if the application can be accepted (for technical aspects).
Step 2: ICAR sends the “International Collaboration Agreement (Interbeef)” to the applicant who signs the Signature form and return back to ICAR. Once the agreement has been signed, ICAR infoms Interbull Centre.
Step 3: Interbull Centre and Interbeef WG establish a calendar for the new organisation to join the service (April or October test run).
Step 5: Interbull Centre performs the run, delivers the results to the community, and in consultation with the Interbeef WG, takes decision wether or not the new orgnisation can participate to the next routine run.
Step 6: By the end of the year, Interbull Centre computes annuals fees to be paid to ICAR
Process for a “New Country Pilot Run” (cf Code of Practice chapter 2.6)
Step 1: The applicant send the “Application Form for Pilot Run” to ICAR (email@example.com) and firstname.lastname@example.org in copy (Note: This form needs to be created, probably analogous to the Application form to join Interbeef); Interbull Centre coordinates the review of the application, and informs ICAR if the “New Country Pilot Run” can be performed (for technical aspects).
Step 2: ICAR send the Pilot run agreement to the applicant who return it signed, and pays the associated fee (1000€ per breed-trait combination).
Step 3: Interbull Centre receive the “instruction letter” from ICAR, establish a calendar with the applicant (pilot run is independent of routines runs), and provide all technical details for the upload of the data (Form beef, and guidelines).
Step 4: Interbull Centre delivers the results to the country (only).
Step 5: Results of this pilot run are discussed at the occasion of the next Interbeef Technical Committee, with the aim of the new country to join Interbeef community.